Job Vacancies
King William's College is committed to safeguarding and promoting the welfare of children. All posts in The Buchan School and King Wiliam's College are subject to the normal statutory checks.
Temporary Admissions administrator
Closing date for applications 4th March 2019
JOB DESCRIPTION
Reporting Line
The post-holder will report to Head of External Relations / Principal
Contract
This post is a temporary position, hours are flexible 12 hours per week over two or three days.
Primary Responsibilities:
The main duties of the post-holder will be required to provide administration support to the Admissions Registrar. Administration support will also be required on occasion to other tasks within the External Relations team as and when required.
Responsibilities
- Carrying out general administration duties, including filing, typing, emails etc
- Daily maintenance of our CRM system, inputting data ensuring it is accurate.
- Occasionally answering the telephone and dealing with clients face to face.
- Maintaining the filing system within the External Relations Team.
- Updating, inputting and filtering data on excel.
- Dealing with telephone enquiries and transferring to relevant staff members.
- Scanning and uploading documents.
- Producing letters using templates on Word.
Skills and experience
The postholder will hold the following relevant qualifications and experience:
- A minimum of 2 years experience in a similar administrative role
- Previous experience using a CRM system would be essential
- Ability to search and sort data is essential
- Highly organised, with an eye for detail and strong administrative skills
- Advanced levels skills in Microsoft Office, including Excel, Word, and Outlook, together with touch typing skills and experience of using databases
- A team player, strong interpersonal skills and able to work with a wide range of stakeholders in the organisation, which will include administration colleagues, teaching staff, parents and pupils
- Excellent writing skills and the ability to proofread/check documents
- Strong level of literacy and excellent English grammar with and eye for detail
- Able to meet strict deadlines and be able to prioritise and multi task in a busy office environment
- A flexible approach to work which accepts that there may be additional working hours required from time to time
Completed applications can be sent via email to:
or by post to: HR Department, King William's College, Castletown, IM9 1TP.
Part-time Morning/Evening Cleaners
Permanent position, 15hrs per week, working within a team in a fast paced and demanding environment. Good rate of pay and benefits package.
JOB DESCRIPTION
Reporting Line
The post-holder will report to the Cleaning Manager, who in turn reports to the Domestic Bursar.
Contract
This post is a permanent position and will be an all year round full-time role.
Primary Responsibilities:
The post-holder will be required to maintain the required standards of cleanliness in the allocated areas.
Responsibilities
- Performing cleaning and domestic duties in all areas of the School or other units with King William's College or the Buchan School as may be required
- Completing domestic duties using the cleaning materials and equipment as trained; ensuring the health and safety aspects are taken into consideration
- Carrying out all cleaning activities to the required level of cleanliness, to include cleaning and damp dusting the following:
- All furniture and fittings
- Offices and studies
- All floor areas in corridors, offices, waiting rooms, sleeping areas, reception, etc, including skirting boards
- Kitchens, including cupboards, tables, fridges, food trolleys and sink units
- Radiators and pipes
- Accessible light fittings
- High dusting all areas, including light fittings and ceilings where possible
- Windows and ledges
- Doors and frames
- All chairs
- Mirrors
- Wall washing
- Interior glass panes where applicable
- All of surfaces
- Machine scrubbing floors where necessary and redress as appropriate
- Carrying out deep cleaning and shampooing of carpets where required, using a carpet extraction machine
- Cleaning the domestic storeroom, maintaining all stock levels and ensuring all machinery is maintained in a good condition; reporting any faults to the Domestic Bursar
- Carrying out refuse collection as required, cleaning receptacles and replacing bin liners
- Cleaning all sanitary areas
- Carrying out basic maintenance tasks where necessary and occasional removal and repositioning of furniture
- Wearing protective clothing and sensible shoes at all times whilst on duty
- Undertaking any training as required and deemed appropriate by the Domestic Bursar
- Reporting any faults with materials or equipment immediately to the Domestic Bursar or Clerk of Works
- Reporting any accidents if they occur on the school premises immediately to the Domestic Bursar or Clerk of Works
- Adhering to all policies and procedures relating to:
- Health and Safety
- Control of infection
- Colour coding
- Fire procedures
- Lifting and handling
- Dress code
- Smoking policy
- Terms and conditions of employment
- Any other similar duties deemed appropriate to the postholder's job level
The Candidate
The postholder will have the following skills and experience:
- Previous experience as a cleaner, ideally in a similar role
- Previous experience working in a school environment would be desirable, although not essential
- A relevant qualification in manual handling would be desirable
- Experience or training in dealing with hazardous substances would be desirable
Completed applications can be sent via email to:
or by post to: HR Department, King William's College, Castletown, IM9 1TP.
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