Job Vacancies

King William's College is committed to safeguarding and promoting the welfare of children. All posts in The Buchan School and King Wiliam's College are subject to the normal statutory checks.

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The post-holders will be required to participate in the provision of all food and food products prepared for the consumption by pupils, staff and guests of KWC and the Buchan.

WEEKEND ASSISTANT

Reporting Line
The post-holder will report to the Domestic Bursar.

Contract
This post is a permanent position Saturday and Sundays during school term. 11.00am to 7.00pm

Primary Responsibilities:
The post-holder will be required to participate in the provision of all food and food products prepared for the consumption by pupils, staff and guests of King Williams's College and The Buchan School.

Job summary
The role will involve actively participating in the presentation, preparing and service of all products processed through the kitchens at King William's College and the Buchan School. The role will also offer support to all catering staff to ensure and maintain an effective, safe, efficient and value for money service to all users within all agreed policies and procedures. The post holder may be expected to occasionally take the lead supervisory role within the Dining Room, as determined by the rota system, and to actively participate in future developments within the service provided.

Responsibilities

• Serving all meals and products as required, paying specific attention to any specific needs and requests
• To clean and damp dust:
• Furniture and fittings
• Servery cupboards, tables, fridges, food trolleys and sink units
• Radiators and pipes
• Windows and ledges
• Doors: glass and frames
• All benches and chairs
• Walls
• All other surfaces
• Ensuring proper standards of food hygiene and cleanliness are adhered to all times by the post holder and any other member of the catering team
• Taking a lead role when required and taking responsibility for key holding and health and safety procedures
• Assisting in monitoring the cleaning activities and carrying out hygiene audits, ensuring that the highest standards are always maintained at all times when on duty
• Always wearing the uniform and safety shoes provided, and ensuring that a clean, smart appearance is maintained at all times when on duty
• Reporting and acting on any equipment faults or repairs within the kitchen and dining room
• Ensuring that all staff, visitors and engineers are wearing the correct protective clothing as required
• Adhering to all health and safety procedures, and acting in such a way as to not endanger the health and safety of others
• Attending any appropriate training courses as and when required
• Adhering to all policies and procedures relating to:
• Health and Safety
• Control of infection
• Colour coding
• Fire
• Lifting and handling
• Terms and conditions of employment
• Restrictive smoking policy
• Carrying out any additional appropriate duties as determined by the Domestic Bursar

The Candidate

The post holder will have the following skills and experience:

• Previous experience of high volume food service within a quality establishment
• An understanding of the principals involved in the production of both Cook Chill and hot-line systems
• Experience of working within a strict food hygiene safety system
• The ability to communicate with all levels of staff, students and visitors in a courteous and professional manner
• Good interpersonal skills and the ability to work well within a team environment

SUPPLY ASSISTANT

Reporting Line
Reports directly to the Domestic Bursar.

Contract
This position is made on a zero hours basis to cover absences as and when needed, there are no guaranteed hours each week.

Primary Responsibilities:
The post-holder will be required to participate in the provision of all food and food products prepared for the consumption by pupils, staff and guests of King Williams's College and The Buchan School.

Job summary
The role will involve actively participating in the presentation, preparing and service of all products processed through the kitchens at King William's College and the Buchan School. The role will also offer support to all catering staff to ensure and maintain an effective, safe, efficient and value for money service to all users within all agreed policies and procedures. The post holder may be expected to occasionally take the lead supervisory role within the Dining Room, as determined by the rota system, and to actively participate in future developments within the service provided.

Responsibilities

• Plan meals according to instructions
• Prepare food items by ensuring both quality and quantity
• Ensure that food items are appropriately arranged on plates and platters
• Prepare and assemble portions in accordance to the menu
• Store food in an appropriate manner
• Ensure that food items are properly rotated in storage
• Dispose of expired or near expiry products
• Ensure cleanliness of kitchen & Barrovian by following sanitation guidelines
• Transport food and supplies to rooms, kitchen and service areas
• Deliver food to the appropriate person
• Prepare eating areas for meal times (plates, condiments etc)
• Manage food inventory and supplies
• Order supplies before they run out of stock
• Load dishes in the dishwasher and make sure that they are properly stored away once cleaned
• Operate and maintain dishwashers
• Report kitchen malfunctions and manage limited repair work around the kitchen
• Inspect food items and equipment on a constant basis
• Assist with food preparation services for catering projects
• Apportion food items properly and in accordance to accompanying diet lists
• Remove and dispose of waste properly and sanitize waste bins on a regular basis
• Ensuring that all staff, visitors and engineers are wearing the correct protective clothing as required
• Adhering to all health and safety procedures, and acting in such a way as to not endanger the health and safety of others
• Attending any appropriate training courses as and when required
• Adhering to all policies and procedures relating to:
• Health and Safety
• Control of infection
• Colour coding
• Fire
• Lifting and handling
• Terms and conditions of employment
• Restrictive smoking policy
• Undertaking other duties not specifically stated which from time to time are necessary without altering the nature or level of responsibility as determined by the Domestic Bursar

The Candidate
The post holder will have the following skills and experience:

• Previous experience of high volume food service within a quality establishment
• An understanding of the principals involved in the production of both Cook Chill and hot-line systems
• Experience of working within a strict food hygiene safety system
• The ability to communicate with all levels of staff, students and visitors in a courteous and professional manner
• Good interpersonal skills and the ability to work well within a team environment

Completed applications can be sent via email to: or by post to: HR Department, King William's College, Castletown, IM9 1TP.

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We are looking for a well qualified and experienced Chartered Accountant (or equivalent) who is driven, ambitious and embraces the need for change. Responsible for the effective and efficient financial management of both King William's College (senior school) and The Buchan School (junior school) which are both run together under one Board of Governors. The post holder will support the Bursar with the day to day aspects of all financial functions of the school, as well as providing strategic financial direction to the Senior Leadership Team.

Closing date for application is Friday 15th June 2018

Job Description

Reporting directly to the Bursar, the post holder will take responsibility for the effective and efficient financial management of both the College (senior school) and The Buchan School (junior school), which are both run together under one Board of Governors. He/she will support the Bursar with the day to day aspects of the financial functions of the school, as well as providing strategic direction to the Senior Leadership Team (SLT).

The successful candidate will ideally be a well qualified and experienced Chartered Accountant who is driven and ambitious, embraces the need for change, and has high expectations of themselves and their team. They will ensure that the highest possible standards of best practice are achieved, supporting the school through the efficient management of finances and assets.

This post will suit a highly professional financial expert with excellent communication and interpersonal skills and experience of leading and motivating a finance team. The role will provide the post holder with autonomy to achieve the agreed strategic priorities.

Main Responsibilities include:

• Supporting the Bursar with developing and maintaining a long term strategic financial plan.
• Developing and maintaining cash flow projections in line with the strategic financial plan.
• The preparation, monitoring and reporting of budgets and expenditure.
• Core duties also include the provision of financial and management information, maintaining financial records, and the management of the fee process.
• Producing monthly management accounts and financial statements, including the maintenance of accounting records and statutory reporting.
• Producing a range of regular reports including monthly budget monitoring, forecasting reports and investment performance reports.
• Agreeing the audit plan with the statutory auditors and liaising with them on all aspects throughout.
• Responsible for funding management, including negotiation with Banks.
• Provide financial analysis for ad-hoc projects.
• To investigate and promote ways of improving financial efficiency including introduction of improvements to the accounting software and technology. This will include the introduction of a Purchase Order System.
• Review and implement efficient and effective processes across both the Finance department and the business.
• Continually challenge existing processes, driving process efficiency improvements and eliminating waste and duplication with the goal of achieving faster financial closure whilst achieving and maintaining required standards of accuracy and controls.

Management Responsibilities:

• Advising on optimal staffing of the department.
• Conducting annual appraisals of staff.
• Setting both personal and departmental objectives.
• Identifying development areas and continuous personal development (CPD) of individuals within the team.
• Ensuring good communication across both the finance department and the business areas where necessary.

Statutory Reporting & Audit - Lead and deliver the completion of, but not limited to

• Preparation of year end statutory accounts to agreed reporting standards for all the school's companies and entities.
• Finalising statutory accounts in conjunction with external auditors.
• Filing of statutory accounts and other returns relevant to financial year-end to agreed timescales.
• Provision of financial information to the external auditors to ensure successful completion of interim and year-end audits such that there are no material control issues or accounting errors identified through the audit process.
• Provision of financial information to the Bursar, Principal, SLT and Governors as required.

Management and Financial Accounting and Control

• Lead the management of the structures and processes required for an effective financial control and policy framework including:
• The accurate and timely production of management and financial accounts for the school and other related entities. This will include regular discussion in order to revise forecasts, with the Bursar, other members of SLT and budget holders, as necessary, with reference to monthly management accounts.
• Maintain an efficient and effective Purchase Ledger process across the business.
• Manage and oversee the Sales Ledger process, ensuring the operation of a robust debt collection process.
• Maintain a Nominal Ledger coding structure to optimally deliver appropriate local and group financial reporting transparency with minimum complexity.
• Oversee and optimise the Payroll process.
• Maintenance and reconciliation of balance sheet accounts to agreed standards and reporting deadlines.
• Oversee the management and reporting of the School's Investments.
• Liaising with the Bursar, Principal, SLT and the Chairman of the Finance and General Purposes Committee, producing and presenting a draft budget well in advance of the next Financial Year; and as part of this process produce and update a detailed Five Year Plan. This will include detailed review of pupil numbers and potential fee and salary increases.
• Work closely with the Estates Manager in the forecasting and control of project costs.
• Oversee the management of and financial reporting on KWC Enterprises Limited (which includes 'Events' and the School Shop).
• Manage and report on the school's pension schemes.
• Maintain a full awareness across the accounting team of financial policies, ensuring that processes are fully compliant.
• Provide general advice on financial policy.
• Ensure financial policies are in place and appropriate to the operations and needs of the business, addressing any deficiencies or gaps by establishing, implementing and communicating new policies and policy changes to stakeholders within the organisation.
• Overall financial controls employed within the Finance function and wider businesses are effective, fit for purpose, communicated and well understood. This entails the regular and on-going assessment of current financial controls and the establishment, implementation and communication of new and enhanced controls to key stakeholders.
• To be responsible for accurate and timely tax returns and with professional advice where necessary, preparing papers recommending options for mitigating potential VAT and any other tax liabilities.

Person Specification

• Recognised accountancy qualification (CIMA/ACA/ACCA or equivalent).
• Member of a relevant professional body
• Substantial experience of managing finance at a senior leadership level.
• Ability to present information to Governors with confidence and professionalism.
• Experience producing annual accounts and returns within tight deadlines.
• Ability to work unsupervised, use own initiative and manage own time.
• Excellent communication and interpersonal skills with a range of stakeholders including team members, Governors and Auditors.
• A willingness to be flexible and adaptable.
• Demonstrate effective leadership and team management abilities with high expectations and an excellent eye for detail as well as the ability to prioritise, motivate and delegate.
• Previous experience within an educational environment would be desirable but not essential.

This non-contractual job description is not necessarily a comprehensive definition of the post. It will be reviewed at least annually (as part of the appraisal process) and it may be subject to modification or amendment at any time after consultation with the holder of the post.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The post holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom the school is responsible, or with whom he/she comes into contact will be to adhere to and ensure compliance with the school's Child Protection Policy Statement at all times.

If in the course of carrying out the duties of the post, the post-holder becomes aware of any actual or potential risks to the safety or welfare of children in the school, he/she must report any concerns to the Designated Safeguarding Lead.

Completed applications can be sent via email to: or by post to: HR Department, King William's College, Castletown, IM9 1TP.

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Permanent position, 15hrs per week, working within a team in a fast paced and demanding environment. Good rate of pay and benefits package.

JOB DESCRIPTION

Reporting Line
The post-holder will report to the Cleaning Manager, who in turn reports to the Domestic Bursar.

Contract
This post is a permanent position and will be an all year round full-time role.

Primary Responsibilities:
The post-holder will be required to maintain the required standards of cleanliness in the allocated areas.

Responsibilities

• Performing cleaning and domestic duties in all areas of the School or other units with King William's College or the Buchan School as may be required
• Completing domestic duties using the cleaning materials and equipment as trained; ensuring the health and safety aspects are taken into consideration
• Carrying out all cleaning activities to the required level of cleanliness, to include cleaning and damp dusting the following:
• All furniture and fittings
• Offices and studies
• All floor areas in corridors, offices, waiting rooms, sleeping areas, reception, etc, including skirting boards
• Kitchens, including cupboards, tables, fridges, food trolleys and sink units
• Radiators and pipes
• Accessible light fittings
• High dusting all areas, including light fittings and ceilings where possible
• Windows and ledges
• Doors and frames
• All chairs
• Mirrors
• Wall washing
• Interior glass panes where applicable
• All of surfaces
• Machine scrubbing floors where necessary and redress as appropriate
• Carrying out deep cleaning and shampooing of carpets where required, using a carpet extraction machine
• Cleaning the domestic storeroom, maintaining all stock levels and ensuring all machinery is maintained in a good condition; reporting any faults to the Domestic Bursar
• Carrying out refuse collection as required, cleaning receptacles and replacing bin liners
• Cleaning all sanitary areas
• Carrying out basic maintenance tasks where necessary and occasional removal and repositioning of furniture
• Wearing protective clothing and sensible shoes at all times whilst on duty
• Undertaking any training as required and deemed appropriate by the Domestic Bursar
• Reporting any faults with materials or equipment immediately to the Domestic Bursar or Clerk of Works
• Reporting any accidents if they occur on the school premises immediately to the Domestic Bursar or Clerk of Works
• Adhering to all policies and procedures relating to:
• Health and Safety
• Control of infection
• Colour coding
• Fire procedures
• Lifting and handling
• Dress code
• Smoking policy
• Terms and conditions of employment
• Any other similar duties deemed appropriate to the postholder's job level

The Candidate
The postholder will have the following skills and experience:

• Previous experience as a cleaner, ideally in a similar role
• Previous experience working in a school environment would be desirable, although not essential
• A relevant qualification in manual handling would be desirable
• Experience or training in dealing with hazardous substances would be desirable

Completed applications can be sent via email to: or by post to: HR Department, King William's College, Castletown, IM9 1TP.

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